Boards attached to spaces

If you have several huge projects, tasks or goals connected with the work of your team you can keep them visible on the boards of the executors by using boards attached to a space.

In this article you'll learn:

• What boards attached to spaces are;

• Why and how to use them;

• How to attach a board to a space;

• What the difference between boards attached to spaces and boards placed within several spaces is.

What are boards attached to spaces

A board attached to a space is a board, that is located on several spaces simultaneously. The main peculiarity is that it's placed in the usual way on the high-level space, whereas it looks like a side-panel on the left on the space/spaces it's attached to.

A board attached to a space doesn't take much room on the space it's attached to and allows to decompose huge tasks into subtasks conveniently.

One and the same board can be attached to an unlimited number of spaces, but each space can only have one board attached to it.

You can keep the attached board shaded or fully opened:

Why and how to use boards attached to spaces

Use boards attached to spaces if you want to:

1. Separate the executive and business levels;

2. Set up the delegation of tasks;

3. Create child cards on different spaces;

4. Use OKRs and see progress on goals at any level.

Using such boards, you will make multi-level projects and spaces with any depth of detail.

Usually boards attached to spaces are used together with parent and child cards. A board attached to a space is home to huge, high-level tasks, projects or goals. These tasks should be connected with subtasks (child cards), which live on the boards on the executors' spaces.

Here is an example:

There is a top-level task — «Simplify sign up form». It's located on the attached board «Product development: Tech flow».

It's a big task and in order to achieve this goal the team needs to fulfill several minor tasks — «Auto-fill city and state fields based on user's zip code» and «Remove extra fields from the sign up form».

These tasks are placed on the responsible executors' space. They have connection with the key task, created via linking cards as parent and child ones.

It means:

• The executors can understand what huge task can be achieved while they are performing minor tasks;

• The executors can understand the priority of their tasks since they can see key tasks of the company on their space;

• The executors don't need to have access to the executives' space, where the initial board that is attached to their space is located.

• The executives can monitor the progress on key tasks on their space.

How to attach a board to a space

Step 1 – click on the chain icon in the upper right corner of the board with top-level tasks (the one that you want to attach to a space).

In the window that appears, select which space you want to attach this board to. You can choose several spaces at a time.

Step 2 – After the board is linked, a side menu with the name of the attached board will appear on the corresponding space.

Click on it to see the cards that are placed on the attached board.

While on the executors' space you can easily navigate between the columns of the attached board or quickly open the space this board is located on (if you have access to it).

You can also work with the card placed on the attached board:

• edit them;

• move between columns;

• move to the executers boards (you can learn more below).

Step 3 – Drag the card from the attached board to one of the executors' boards.

A new card will be created and it will become a child of the card placed on the executives' board.

Team members can decompose one top-level task into several child tasks.

For example, the card «Launch new website» can be decomposed into several subtasks: «Make mockups» on the «Design» board and card «Write text fro the main page» on the «Copywriters» board.

It's convenient to use boards attached to spaces together with another feature of FlowFast - automatic movement of parent cards.

The difference between boards attached to spaces and boards placed within several spaces

At first sight it may seem that these options are similar - both types of boards are located on several spaces, let differentiate access to boards, and, finally, only those who have access to spaces where the boards are located can perform actions to cards, located on these boards. yet there is a number of differences.